---
title: Create QR Code and Barcode Labels
description: Learn how to create QR code and barcode labels for your Sortly items, print them individually or in bulk, and choose the right size and printer.
---
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1. [Sortly Help Center](https://help.sortly.com/?hsLang=en)
2. [QR Labels & Barcodes](https://help.sortly.com/qr-labels-barcodes?hsLang=en)
3. [Understanding Labels](https://help.sortly.com/qr-labels-barcodes?hsLang=en#understanding-labels)
# Create QR Code and Barcode Labels
Make sure every item in your inventory has a label you can scan, so your team can find it in seconds. Choose your paper size, label size, and the details you want to show, then download a ready-to-print PDF. Labels work with standard office printers using Avery-style sheets, or with single-label and thermal printers for individual labels. This article walks you through creating labels on web and mobile, printing labels in bulk, and reprinting labels you have already made.
Advanced
Ultra
Premium
Enterprise
⚠️ Label creation requires an Advanced plan or above. Barcode Label requires Ultra, Premium, or Enterprise. Free plan users cannot create labels.
In this article
1. [Create labels on the web](https://help.sortly.com/create-qr-code-and-barcode-labels#h_01G8Y1A00VKDDR6JJ901YBQ780)
2. [Create QR and barcode labels in bulk](https://help.sortly.com/create-qr-code-and-barcode-labels#h_01HZFC67C2538C3J1Z68PSNCM7)
3. [Reprint existing labels](https://help.sortly.com/create-qr-code-and-barcode-labels#h_01GZY6P4X6WSF1MKNYQF953CBE)
4. [Create labels on the mobile app](https://help.sortly.com/create-qr-code-and-barcode-labels#h_01G8Y2PP2WM8BFF9QDBM01C6T3)
5. [Frequently asked questions](https://help.sortly.com/create-qr-code-and-barcode-labels#h_01G8Y2PGN8C8YZNFZDAGT02SEQ)
### Create labels on the web
Need a label for a single item? Create it from the item in its folder.
💡 Haven't added your items to Sortly yet? You can still print a batch of QR labels now and connect each one to an item later. See [Can I Print QR Labels Before Adding Items to Sortly?](https://help.sortly.com/can-i-print-qr-labels-before-adding-items-to-sortly?hsLang=en)
1
Go to the item in its folder and select the three-dot menu next to its name.
2
Select Create Label.
Not sure which label size or paper type you need? See [Choosing the Right Labels in Sortly](https://help.sortly.com/choosing-the-right-labels-in-sortly?hsLang=en) for a full breakdown of QR and barcode label types, sizes, and which printers each one works with.
---
### Create QR and barcode labels in bulk
Need labels for many items at once? You can generate them from a folder or from a search.
#### From a folder on web
Prefer to label everything in one folder? Select the items there and create the labels together.
1
Go to the folder and select each item you want to label. To select every item, open the menu next to the number of selected items and choose All.
2
In the bar above the items, select Create Label.
💡 Need help choosing your label type and size? See [Choosing the Right Labels in Sortly](https://help.sortly.com/choosing-the-right-labels-in-sortly?hsLang=en).
#### From a folder on mobile
Prefer to label items from your phone? Select them in the folder and create the labels from there.
1
Go to the folder and long press the first item you want to label, then tap the others.
2
Tap the three dots in the upper right and select Create Labels.
💡 From here, follow the steps in [Create labels on the mobile app](https://help.sortly.com/create-qr-code-and-barcode-labels#h_01G8Y2PP2WM8BFF9QDBM01C6T3) for label type, size, and printing options.
#### From several folders on web
Need labels for items that live in different folders? Use search to gather them in one list.
1
Select Search in the left menu, apply any filters, and select each item you want to label. To select every result, open the menu next to the number of selected items and choose All.
2
In the bar above the results, select Create Label.
💡 Need help choosing your label type and size? See [Choosing the Right Labels in Sortly](https://help.sortly.com/choosing-the-right-labels-in-sortly?hsLang=en).
---
### Reprint existing labels
Need to print a label again? When you reprint, the QR code or barcode doesn't change, but you can adjust the label size, the information shown, and add custom notes. On web, use either of these two ways.
#### From the item
Prefer to start from the item itself? Open it and use the print icon.
1
Open the item and, in the QR & Barcode section, select the printer icon.
#### From the folder
Prefer to stay in the folder? Use the three-dot menu on the item.
1
Select the three-dot menu on the item and select Print label.
2
Sortly opens the label setup screen, where you can change the label options and print again.
✅ Send a copy of your label PDF to your email when you first create a label. That way you can reprint it without going through the setup steps again.
---
### Create labels on the mobile app
Need to print labels while you are away from your desk? You can create them from your phone.
1
Select one or more items. For a single item, tap the three dots next to it. For several items, long press one item, then tap the others.
2
Tap Create Labels.
3
Choose your label type, paper size, and label size. Select QR Label or Barcode Label (Ultra, Premium, and Enterprise plans only), choose US Letter, A4 Sheet, or Label Printer, then pick a size. Not sure which to choose? See [Choosing the Right Labels in Sortly](https://help.sortly.com/choosing-the-right-labels-in-sortly?hsLang=en). Tap Next.
4
Choose the details to show. Under Include additional item details, choose a field such as notes, price, tags, total value, or a custom field. You can pick only one. You can also select Include photo, add a logo or icon if the label size supports it, and enter a custom note. Tap Next.
5
Choose your printing options.
- Label quantity: print more than one copy of each label.
- Starting position on sheet: start from a specific position on a partly used sheet to waste less.
- An option to include an instruction sheet in the PDF.
- Send copy to email: recommended, so you can reprint later.
6
Tap Generate. Sortly confirms the labels were created and sent to your email. Tap Open PDF to view the file now, or Done to close.
### Frequently Asked Questions
Can I include a photo on a label?
Yes. Photos can be added to Medium (tall), Large, and Extra Large labels. Smaller label sizes do not support photos.
My labels aren't printing correctly. What should I do?
Our Support Team can help. To speed up troubleshooting, gather the following and [reach out to our Support Team](https://help.sortly.com/how-do-i-contact-the-sortly-support-team?hsLang=en):
- A screenshot of your Print Label screen in Sortly
- A screenshot of your printer settings
- Your printer brand and model
- The label brand, size, and template you are using (if applicable)
- A PDF export of the label you are attempting to print
Where can I use Sortly-generated QR codes and barcodes?
Sortly-generated QR codes and barcodes are designed for use within Sortly. When scanned, they direct the user to the associated item or folder in your Sortly account. The person scanning must have access to your account. These codes are best used for internal inventory management rather than external tracking.
Can I edit the label PDF in another software before printing?
This is not recommended. Editing the PDF in third-party software (for example, Adobe Illustrator, Photoshop, or other label design tools) may cause formatting errors, barcode distortion, or alignment issues. For best results, print directly from the Sortly-generated PDF.
What type of labels can I print with my plan?
Advanced plan users can create QR labels. Ultra, Premium, and Enterprise users can create both QR and barcode labels. See [Choosing the Right Labels in Sortly](https://help.sortly.com/choosing-the-right-labels-in-sortly?hsLang=en) for a full breakdown by plan, size, and printer type.
What do the label quantity options mean?
- 1 per Item: Generates one label for each selected item. If you select three items, three labels print.
- Custom: Lets you specify a total number of labels to print. An error shows if you exceed the maximum allowed.
- As per current item quantity: Prints labels based on the quantity value of each item. Only available for items using the default unit of measure (Unit). For example: Item 1 at Qty 2 prints 2 labels, Item 2 at Qty 4 prints 4 labels, Item 3 at Qty 1 prints 1 label.
How do I get waterproof or durable labels?
For specialized material labels or asset tags, we recommend ordering through our partner [Camcode](https://camcode.com/). After creating your labels, you can connect them to Sortly by following [Scan and Connect Existing QR Codes or Barcodes](https://help.sortly.com/scan-and-connect-existing-qr-codes-or-barcodes?hsLang=en).
Can I print to a Bluetooth or wireless printer?
On iOS mobile, only AirPrint-compatible printers are supported. On other devices, any printer that can be found on your mobile device should be able to receive the generated PDF.
Can I print labels for folders in bulk?
At this time, bulk label printing is only available for items. You can follow the status of this request on [our feature ideas board](https://sortlyinc.frill.co/b/5079l5m1/feature-ideas/bulk-print-labels-for-folderssubfolders).
Is there a limit to the number of labels I can print at once?
The limit depends on your label size. You may need to print in batches.
- Extra Large: 50 labels
- Large: 150 labels
- Medium: 250 labels
- Small: 350 labels
- Extra Small: 750 labels
- Micro: 1,500 labels
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