Item variants let you group related versions of the same item — like different sizes or colors — under one parent item, so you don't end up with a separate entry for each one.
In this article
Adding Item Variants
Follow the steps below to set up variants within your new items. Keep in mind that once these variants have been created, new variants cannot be retroactively added to the same item.
To begin, go to the Items tab, click Add New at the top right of the page, then select Add Item.
1Click Add Item to open a pop-up showing all the available fields and options. In this example, we'll use a T-shirt to break down how item variants work in Sortly.
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2Give the item a name and quantity. All other fields are optional, but you'll see an option to toggle on This item has variants.
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3If your item has variants, toggle this setting on. This enables the following options:
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4Add the specific Attributes and Options for the item — these could be variants such as Size, Color, Material, or Style:
5Once you've added all the variants, click Next
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6Sortly puts together all the possible combinations of the attributes you included. Add the quantities for each variant:
7Once the variant quantities match your physical inventory, click Add. You've now created your first item with variants in Sortly.
Once created, the item shows a high-level indicator that it has variants:
Note: The screenshot above has the items grouped. On the web app, you can group items via the toggle:
On the mobile app, choose the three-dot menu from the Items screen, select Filter > List View, then Group Items:
When you click an item with variants, you'll see the following content within the item:
Each of these items (Size & Color) is treated as an individual entry, which you can then add additional content to, like tags, pricing, value, min level, and more.
Creating QR Labels or Barcodes for Item Variants
The top-level item has a unique Sortly ID, but each variant created under it has its own Sortly ID (SID). This makes it possible to generate unique QR labels or barcodes for each item variant.
The easiest way to create unique QR labels or barcodes for all your item variants is to bulk-select all the variants and choose Create Label from the bulk edit options:
Creating a Label for the Entire Item Group
In addition to generating labels for individual variants, you can also create a QR code or barcode for the entire Item Group. This allows you to scan one code and view all of the item's variants together.
1Make sure the Group Items toggle is turned on
2Navigate to the Item Group you want to label
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3Click on the Item Group tile
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4Select Add QR/Barcode
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5Choose whether you want to:
- Create New — generate a unique QR code or barcode
- Link Existing — link an already existing QR code or barcode by scanning it
6Follow the on-screen steps to complete the process
Once the label is created, scanning it will open the entire item group, where you can view all associated variants in one place.