Tags provide a flexible way to organize your inventory beyond folder structure. While folders are often used to reflect locations or categories, tags let you group items by other helpful attributes—like brand, color, condition, or status—making it easier to filter, search, and report on your inventory.

Here are some effective ways to use tags:

• Adding Tags
• Deleting or Editing Tags
• Exporting Items with Tags
• Managing Tags on the Mobile App
• Video Walkthrough
• FAQ

Adding tags

Tags can be added through various methods:

• Direct Input: Enter tags directly into the 'Tags' field when adding or editing items or folders.
• Via the ‘Add Tag’ Button: Access the 'Tags' page and use the designated button to create new tags.
• Importing: Tags can also be added during quick or advanced imports of data. 

Direct Input

When you add a tag directly to an item, it not only creates the tag for all items but also links that tag to the specific item. Conversely, adding a tag through the Tags menu adds it to your account without associating it with specific items.

Via the ‘Add Tag’ Button

From this view, you can also review all of your tags and remove tags from your system. If you remove a tag from the tags section, it will keep the item, but it will remove the tag on all items it was previously associated with. Once a tag is deleted, it cannot be recovered.

Deleting or Editing Tags

To edit an existing tag, simply hover over it and click on the pencil icon. Similarly, to delete a tag, hover over it and click on the trashcan icon. Currently, bulk deletion of tags is not supported.

Please note: Once a tag is deleted, it cannot be recovered.

Exporting Items with Tags

You can export items with tags easily from the Tags Tab in the same way you would from other tabs.

1. Navigate to the Tags tab and select the tag(s) for which you want to generate a report.

2. Choose the items you wish to export, either individually or using the 'Select All' option.

    

3. Click on Export and select your preferred format: CSV/Excel, PDF, or Dropbox.

You can read more about exporting items here: How to Export your Inventory

Managing Tags on the Mobile App

You can also manage tags conveniently through the Sortly mobile app:

1. Open the app and click Menu, then Settings.
2. Select 'Manage Tags' to view all tags associated with your account.
3. Make adjustments to existing tags or review items linked to each tag.

For visual guidance, refer to the example provided below.

Video Walkthrough

You can view how to add tags to your items in the video below.

FAQ

Why are my deleted tags still showing in reports?

Deleting a tag removes it from items in your current inventory, but it doesn’t erase past history. If a tag was applied to an item before you deleted it, and that item had any activity (for example, edits, moves, quantity changes), reports will continue to show the tag for those historical events. This is because the reports reflect what was true at the time the activity occurred.

Going forward, the deleted tag won’t appear on new activity unless it’s added again.