At Sortly, we know that managing your inventory efficiently is crucial. That's why we've built the Bulk Edit feature — a powerful tool that lets you quickly and easily update multiple items or folders at once.
With Bulk Edit, you can update key details like names, prices, quantities, tags, notes, and custom fields. You can also set alerts, move items, and create labels — giving you full control over your inventory without repetitive manual updates.
Looking to add new items or folders in bulk? Check out this article: Bulk Importing New Items/Folders
In this article
Bulk Edit Options
Items
You can bulk edit the following item fields:
- Name
- Minimum Level
- Price
- Notes
- Tags
- Quantity
- Custom Fields (related to items)
- Alerts
Folders
You can bulk edit the following folder fields:
- Name
- Notes
- Tags
- Custom Fields (related to folders)
Bulk Edit Items in One Folder
1Hover over the items you want to edit, then check the box at the top-left corner.
2Once selected, the Bulk Edit Bar appears.
3Click Edit to begin updating fields (e.g., update "Min Level" using the "Add/Update" option).
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4Enter the new value and click Apply.
Bulk Edit Items in Multiple Folders
1Go to Advanced Search, select your items, and click Apply Filters.
2Click Select All Items, then choose Edit from the Bulk Edit Bar.
3Choose a field to update — for example, update the Price using "Add/Replace".
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4Enter your updates and click Apply.
Bulk Edit Folders
1Go to All Items.
2Select the folders you want to edit by checking the box at the top-left of each folder.
3Click Edit in the Bulk Edit Bar.
4Choose your updates — for example, Add/Remove Tags across folders. You can optionally apply changes to sub-folders and items as well.
5Click Apply to save changes across all selected folders.
Set Bulk Alerts
Bulk alerts let you apply the same alert settings to multiple items at once — whether based on quantity thresholds or custom date fields.
Set up Bulk Alerts on Desktop
1Select multiple items by checking their boxes.
2Click Set Alert in the Bulk Edit Bar.
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3Choose your alert criteria and click Set Alert.
Alerts are triggered when thresholds are met. You'll be notified:
- In-app under the Notifications tab
- Via email
Need more help? Visit our guide: Alerts & Reminders.
Set Bulk Alerts on Mobile
1Long press an item to activate selection mode, then tap other items to select them.
2Tap the three-dot menu (⋮) in the top-right and choose Set Alert.
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3Choose the type of alert:
- Quantity-Based
- Date-Based
4Enter your criteria and tap Set Alert.
You'll see a bell icon on items/folders with active alerts. You can also tap the Notifications bell at the bottom of the app to view all alerts.
Bulk Alert Options
Quantity Alert Options
Date Alert Options
Alert Sending Options
Alert Recipient Options
Choose who will receive alerts:
- Self
- Admins
- Owners
- Members
- Select People Manually