Yes! In Sortly, a single item can exist in multiple locations at once — for example, you might store the same product in different warehouses, job sites, or departments. Each location’s inventory, activity, and movement history will remain completely independent, so changes in one folder won’t affect the others.

This flexibility makes it easy to track stock stored in multiple places, record transfers between sites, or organize identical items for different teams — all while maintaining accurate quantity records in each location.

• Cloning Items
• Moving a Quantity of an Item 

Cloning Items

Cloning is the easiest way to duplicate an existing item into another folder or location. It’s especially useful when you have identical products stored in different places or want to keep the same specifications (like name, tags, or custom fields) for similar inventory.

You can clone items using the desktop or mobile app.

When cloning an item, you can:

• Rename the cloned item(s)

• Choose how many copies to create

• Select the destination folder(s) for each clone

For detailed steps on cloning items in general, see Adding Items & Cloning.

To clone an item to another folder:

1. Click the three dots (⋮) next to the item you want to clone. 

   

2. Select Clone.

3. Edit the item name (you can remove “Copy” if desired. It is recommended if you want the same item in different locations.). 

4. Leave Generate unique Sortly ID for each clone toggled off if you want the clone linked to the same Sortly ID.

5. Choose the destination folder from the dropdown menu. 

   

6. Click Clone to confirm.

You’ll now see the cloned item in both folders. Each one behaves independently — meaning updates in one folder (like quantity or activity) won’t affect the other. 

💡 Tip: Use cloning when you want identical items in multiple folders with the same details (name, custom fields, photos, etc.) but tracked separately.

Cloning is limited to 30 items at a time, but you can repeat the process as often as needed if you’re adding larger batches.

Moving a Quantity of an Item

If you only need to transfer part of an item’s quantity to another location (for example, moving 10 units from Warehouse A to Warehouse B), you can use the Move to Folder option. This keeps your total inventory accurate across all locations while maintaining a record of the transaction.

To move a quantity of an item:

1. Hover over the item on the desktop app and click the Move to Folder icon (Folder + Arrow). 

   

2. Enter the quantity you want to move.

3. (Optional) Add a move reason or a note for record-keeping.

4. Select the destination folder and confirm the move. 

   

Sortly will automatically adjust the quantities — reducing the count in the original location and adding it to the new one.
 

You’ll also see a transaction entry under each item’s History, showing the date, quantity moved, and who performed the action.

💡 Tip: Use “Move Quantity” when you’re transferring stock between sites or want to track item movement over time.

Need Help?

If you have questions or need extra guidance, please reach out to our Support Team. We’re happy to walk you through the process or help you decide which method works best for your workflow.